Activity

Many people end up at a particular point in their life looking for a task management software to help them refocus and keep their finger tips about the most important thing. Task management products organize, schedule and make sure that tasks get done on time. On short it could boost your productivity. When you are better organized and much more focused on everything you have to do, you save time and reduce stress.

Good task and project management software was hard to find a few years ago when people were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, therefore the increasing request for such tools generated a big base of good task and project management solutions. There are a lot of choices to help manage the tasks, ranging from standalone applications to web-based services.

What exactly are users looking for?

Most of them are in fact searching for a personal organizer application to put some order in their busy and messy life. “Initially, I somehow managed to keep everything in my own head. Then, when i began to undertake more projects, I realized that I needed a task management system to keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the form of the so called “TO ACCOMPLISH List” applications where users create a list of tasks for which they set a start date, some deadlines and important – something very easy.

The Getting Things Done (GTD) methodology

The majority of the to-do-list applications nowadays adopt, to 1 degree or another, the GTD method of task management based on the work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into a built-in system of stress free productivity. Apps vary concerning how tightly or loosely bound to GTD they’re. AI Productivity App , though, with To Do lists and personal organizers is which are only good for your projects. Task management or task tracking software is more than just a to-do list. In a small business lots of the tasks are collaborative and require multiple associates to fulfill several tasks in a single project. In this case you need an application where assignments could possibly be made, all tasks could possibly be tracked, and completed work could possibly be archived. This is a true task management tool. Users sometimes need to manage multiple projects and delegate work to resources, schedule tasks with time as well as create plans. This can be a further step to an upper level: project management or project planning software.

Why do we are in need of an activity management application?

Each day we spend usually on urgent but low priority tasks while the most important ones get delayed until another day. Unfortunately, that “another day” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of most important work gets completed if you try to find out the 20% of high priority tasks. Basically a highly effective task management software must give you the best way to get these top 20% of important tasks for a effective project management process. This can be a significant problem with task management applications: they require too much effort on users part. You can easily spend a lot of time on organization, and not enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make using them easier than writng down things on a piece of paper.

Benefits of a task management tool

allows you to organize, assign and prioritize tasks

permits you to establish goals and milestones also to manage deadlines

no need to remember all tasks and much more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the break down of complex tasks into smaller deliverables that may be controlled with minor difficulty

A task management software can be an essential component for organizational and business operations and may make managing the project simpler.