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Many people find themselves at a certain point in their life searching for a task management software to greatly help them refocus and keep their finger tips on the most important thing. Task management products organize, schedule and ensure that tasks get done promptly. On short it could boost your productivity. By being better organized and more focused on what you have to do, you save time and reduce stress.

Good task and project management software was hard to find a few years ago when people were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, therefore the increasing obtain such tools generated a big base of good task and project management solutions. There are a lot of choices to greatly help manage the tasks, ranging from standalone applications to web-based services.

Exactly what are users looking for?

Most of them are actually looking for a personal organizer application to place some order within their busy and messy life. “Initially, I somehow managed to keep everything in my head. Then, as I began to undertake more projects, I realized that I needed a task management system to help keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the proper execution of the so called “TO ACCOMPLISH List” applications where users develop a list of tasks that they set a start date, some deadlines and a priority – something very easy.

The Getting Things Done (GTD) methodology

Almost all of the to-do-list applications these days adopt, to one degree or another, the GTD approach to task management based on the work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they are. The issue, though, with To Do lists and personal organizers is that are only good for your work. Task management or task tracking software is a lot more than only a to-do list. In a small business many of the tasks are collaborative and require multiple associates to fulfill several tasks in one project. In this instance you need an application where assignments could possibly be made, all tasks could possibly be tracked, and completed work could be archived. That is a true task management tool. Users sometimes need to manage multiple projects and delegate work to resources, schedule tasks in time as well as create plans. This is the further step to an upper level: project management or project planning software.

Why do we are in need of a task management application?

Every day we spend more often than not on urgent but low priority tasks while the most important ones get delayed until another day. Unfortunately, that “another day” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of all important work gets completed in the event that you try to figure out the 20% of high priority tasks. Basically an effective task management software must provide you with the best way to get these top 20% of important tasks for a effective project management process. This is the major problem with task management applications: they require an excessive amount of effort on users part. AI Task Management can easily spend too much time on organization, rather than enough on getting things done. Way too many apps spoil the productivity. Task management apps should flow, should make using them easier than writing things down on a bit of paper.

Benefits of a task management tool

helps you to organize, assign and prioritize tasks

permits you to establish goals and milestones and to manage deadlines

you don’t need to remember all tasks and more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the breakdown of complex tasks into smaller deliverables that can be controlled with minor difficulty

A task management software can be an essential component for organizational and business operations and can make managing the project simpler.